Bert Decker has a great write up on the 10 Steps to Better Meetings.
Here they are:
1. Cut the meetings you have in half.
- Cut the time of the meetings that remain in half. This assumes you are the leader of the meetings. Unproductive talk and time will fill the space of long meetings - The Peter Principle in action.
- Bullets only, direction driven, not “update” driven. It also helps to distribute in advance by email if you have time and access.
- Model your time at the beginning so people know you respect their time. Don’t wait for stragglers, and don’t catch up items for late comers (unless it happens to be the boss.)
- The reason most meetings are boring is because most meetings are boring. As the meeting leader, it’s up to you to make it interesting.
- Meetings should not be primarily for updates and information exchange, but for action, discussion and direction.
- As a leader, look at everyone or they won’t feel included. And when you want someone to speak up more, glance at them. Skillful eye communication can direct and influence without words.
- Your enthusiasm will drive others. And if you’re not the leader, the more energy and interest you show the more likely you will become one.
- If the meeting and you are interesting, people won’t go to their IM’s and emails on their PDA’s. You can have ground rules, but they should be secondary to relevance, vitality, energy and interest.
- Meetings should create actions, not informational data dumps. Be intentional.
- Most meetings peter out. Not only end with an action step(s), close it off with an upbeat quote, story or video clip. Be creative - and your meetings will be too
For the 2 Bonus Steps go to the article. Enjoy.